POSITION SUMMARY
Project Coordinator is responsible for supporting executing of projects that meet or exceed operational excellence, company financial targets, on time and within budget. Project Coordinators are also responsible for:
- Managing client relationships, ensuring projects meet or exceed key performance indicators, and business development in both identifying potential works and estimating and working through the bid process
- Overseeing on-site project resources, both human and capital
- Ensuring that projects meet or exceed QM’s Health and Safety Policies and Programs.
- Cost estimating and bid proposal execution
RESPONSIBILITIES
Project Execution
- Ensures projects are executed in accordance with client contract (including sub-contracts or contract changes), key performance indicators, QM financial targets, within budget and on-time
- Opening jobs (Project Billing Sheet) and obtaining contracts and purchase orders
- Billing procedures, requirements, etcetera
- Ensures that field data, including approving time/hours for employees, is collected and maintained
- Site documentation (Health and Safety Documentation / Field Packages)
- Project file management
- Ensure safety requirements are met
- Job kickoff with total project team – passing bid knowledge on
- Delegating work / engaging subcontractors
- Providing information for creation of accurate purchase orders and managing purchase order process
- Monitoring / guiding execution (budget, schedule, quality)
- Ensuring project budget is up to date in NAV (working with Project Administrator)
- Change order management
- Project official communications / documentation
- Chairing project meetings
- Ensuring / optimizing job profitability and financial performance
- Invoicing (with Project Administrator support)
Project Close-Out
- Collection of money
- Post construction submittals
- Project profile summary content provided to marketing
- Lessons learned / post mortem (both financial and technical)
Client Relationships and Business Development
- Working with stakeholders to identify suitable business opportunities and prospects
- Cultivating and managing business relationships, both new and existing
- Supporting the bid review process, including:
- Responding to Request for Proposals, Request for Quotes, etcetera
- Obtaining quotes and preparing cost estimates
- Reviewing contracts
- Evaluating bids, assessing risks, and supporting recommendations to leadership team
- Winning business
Health and Safety
- Is aware of and understands the application of all health and safety rules and regulations that apply, including QM’s Health and Safety Policies and Programs
- Ensures that all projects are executed in accordance with, and exceeding, all health and safety rules and regulations that apply, including QM’s Health and Safety Policies and Programs
QUALIFICATIONS
Experience
- Minimum 3 years’ experience in Project Coordinating and client management
- At least 3 years with the direct responsibility for all resource allocation and management responsibilities and with the administration of prime contracts, subcontracts, and contract changes.
- Experience in preparing cost estimates and proposals
- Experienced reviewing environmental site assessment reports for the purposes of understanding the contamination conditions of a property and how this relates to the implementation of a remediation solution.
- Understanding and evaluating remedial options with respect to various technical, schedule, budget, regulatory, and financial constraints and for the purposes of guiding a design-build remediation process, or for proposing alternatives in a design-bid-build procurement
- Experience in Facilities Operation will be considered an asset.
- Experience in Waste Management will be considered an asset.
- Experience in resource allocation and/or logistics management responsibilities and project estimating.
Education, Certifications
- Graduate from both a secondary and a post-secondary institution is an asset
- Graduate from a university program related to earth sciences or engineering (preferred)
Knowledge
- Of environmental legislation, standards, and guidelines related to contaminated sites
- Of the Project Management Body of Knowledge published by the Project Management Institute
- Of the engineering design, tender, and construction management processes and related contractual conditions for a variety of remediation technologies
Abilities
- To analyze and evaluate complex contaminated sites problems and to plan and lead multi-disciplinary teams of technical and field operations personnel and external consultants to execute remediation solutions
- To prepare detailed ‘bottom-up’ cost estimates for the purposes of responding to specific tender requests and in preparing analogous or ‘top-down’ estimates for budgetary purposes
- To understand contracts; communicate project risks effectively with clients and stakeholders and to negotiate contract changes
- To work effectively with various computer software applications such as spreadsheets (Microsoft Excel or similar), project management and scheduling (Microsoft Project or similar), financial accounting (Explorer Contract Manager or similar)
WORK ENVIRONMENT
Work is primarily in an office environment but requires frequent travel to work sites, to monitor the progress of work and to meet with Site Superintendents and/or clients.
OUR COMMITMENT TO DIVERSITY & INCLUSION
As proponents of Canada’s Black North Initiative, QM continues to support a culture of integrity, fairness and ethical practices. QM Environmental is a staunch advocate for diversity in all its forms, and especially welcomes applications from members of the BIPOC (Black, Indigenous, and People of Colour) community, women, people with disabilities, the LGBTQ+ community, and those of diverse intersectional identities. Accommodation is available on request for candidates taking part in all aspects of the selection process as well as part of employment with QM Environmental.